[c]

Sample agenda format:

Managing Research Projects Team Meeting(1) 10.00 am Monday 15 October 2007 Conference Room 1, University House, University of Warwick  Agenda Apologies for absence(2) Minutes of last meeting(2) Matters arising from Minutes(2) Progress with literature review                       ANO(3) Regional seminar – November                          PJ Resource creation                                            SW Any other business(2) Date of next meeting(2)

Notes:
(1) The purpose of the meeting is to review the project progress and plan and agree future actions – this can be included in the title if desired
(2) Standard items
(3) Initials of member originating agenda item

Guidance for preparing and circulating the agenda

• Solicit items to be included from team members in sufficient time to receive replies and circulate prior to the meeting.
• Use a logical sequence so that if the outcome of one decision affects another item, make sure it follows appropriately.
• Keep simple items at the top of the agenda, this sets the meeting off to a good start.
• If an agenda topic is suggested about which little is known, check with the member who requested its inclusion to ascertain and set the timeframe for its discussion.
• If members advise they will be arriving late or leaving early, be prepared to postpone the discussion or move items up the agenda to ensure their contribution.
• Ensure that a meeting is the best place to address the items on the agenda. Some items, eg reading a report for approval, could be dealt with in other ways.
• Circulate documents, reports etc which are to be discussed or about which decisions will be made in advance of the meeting, so that people come prepared to contribute.