Aim of meeting

Considerations

• Implementing a team building opportunity early in the project team formation will establish good team working relationships and overall project success.

• Establish team ground rules at the outset of the meeting.

• Has the crisis already happened or could it be avoided?

• The chair will set the agenda and direct the meeting.
• Call a meeting if it is important that all people hear the same message at the same (a particular) time.

Generate Discussion

• Team lead will be in the form of facilitation, most of the input will come from the team members. 
• Use appropriate tools to generate open and honest discussion.

• Consider best time of day or day of week to hold meeting. 
• Avoid meetings very early in the morning or late in the afternoon.

• Keep the goal in mind and work backwards.
• Make sure all necessary participants are involved.

• Ensuring input from all members is essential to team accepting respective responsibilities. 
• Accurate recording.

• Allow time for all to put their point across.
• Aim to keep meeting on track and on time.
• Members may need to be ‘encouraged’ to take responsibility for actions. 
• Keep a record (minutes) of the meeting that shows the allocation of actions and circulate promptly.

• Team member input to agenda will be essential, as will their participation in the meeting. 
• Good facilitation/encouragement skills will be required.

• All people who contributed to success are invited, not just those on the team