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Managing Research Projects

Managing Research Projects

Guidance for Recording and Circulating Minutes

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  • Prior to the meeting (preferably at the end of the previous meeting) agree who will be responsible for keeping a record of the meeting.
  • Agree in advance the format for of the minutes, ie how much information will be recorded. Minutes should be pointed, short and action orientated. Minutes that contain lengthy discussions are unlikely to be read or helpful.
  • Adoption of a standard layout facilitates the reading of minutes for all members.
  • Minutes should be typed up and circulated within a week (maximum) of the meeting.
  • Circulate a copy of the minutes by post or email to all those present, those who sent apologies and anyone who needs to receive a copy for information.
  • It will be helpful if the method of circulation had already been agreed at an earlier project planning meeting.
  • Minutes should be approved and signed by the Chair at the following meeting.
  • Ensure a copy of the minutes is stored in the agreed format/location.

Click link to see a Sample Minute format (Word Document).

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