[c]
Being clear about the purpose of the meeting will determine the process and affect its overall effectiveness.
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Aim of meeting
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Considerations
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| Build Trust and Respect in a Team |
- Implementing a team building opportunity early in the project team formation will establish good team working relationships and overall project success.
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| Conflict Resolution |
- Establish team ground rules at the outset of the meeting.
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| Crisis Management |
- Has the crisis already happened or could it be avoided?
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| Information Giving
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- The chair will set the agenda and direct the meeting.
- Call a meeting if it is important that all people hear the same message at the same (a particular) time.
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Generate Discussion
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- Team lead will be in the form of facilitation, most of the input will come from the team members.
- Use appropriate tools to generate open and honest discussion.
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| Motivational |
- Consider best time of day or day of week to hold meeting.
- Avoid meetings very early in the morning or late in the afternoon.
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| Planning |
- Keep the goal in mind and work backwards.
- Make sure all necessary participants are involved.
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| Project Progress |
- Ensuring input from all members is essential to team accepting respective responsibilities.
- Accurate recording.
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| Reaching Decisions/Agreeing actions |
- Allow time for all to put their point across.
- Aim to keep meeting on track and on time.
- Members may need to be ‘encouraged’ to take responsibility for actions.
- Keep a record (minutes) of the meeting that shows the allocation of actions and circulate promptly.
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| Sharing ideas |
- Team member input to agenda will be essential, as will their participation in the meeting.
- Good facilitation/encouragement skills will be required.
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| To celebrate |
- All people who contributed to success are invited, not just those on the team
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Further information on the following can be found by clicking the link:
