Managing Research Projects

Managing Research Projects

Choosing the type of meeting

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Being clear about the purpose of the meeting will determine the process and affect its overall effectiveness.

 Aim of meeting

Considerations

Build Trust and Respect in a Team
  • Implementing a team building opportunity early in the project team formation will establish good team working relationships and overall project success.
Conflict Resolution
  • Establish team ground rules at the outset of the meeting.
Crisis Management
  • Has the crisis already happened or could it be avoided?
 Information Giving 
    • The chair will set the agenda and direct the meeting.
    • Call a meeting if it is important that all people hear the same message at the same (a particular) time.

    Generate Discussion

    • Team lead will be in the form of facilitation, most of the input will come from the team members. 
    • Use appropriate tools to generate open and honest discussion.
    Motivational
    • Consider best time of day or day of week to hold meeting. 
    • Avoid meetings very early in the morning or late in the afternoon.
    Planning
    • Keep the goal in mind and work backwards.
    • Make sure all necessary participants are involved.
    Project Progress
    • Ensuring input from all members is essential to team accepting respective responsibilities. 
    • Accurate recording.
    Reaching Decisions/Agreeing actions
    • Allow time for all to put their point across.
    • Aim to keep meeting on track and on time.
    • Members may need to be ‘encouraged’ to take responsibility for actions. 
    • Keep a record (minutes) of the meeting that shows the allocation of actions and circulate promptly.
    Sharing ideas
    • Team member input to agenda will be essential, as will their participation in the meeting. 
    • Good facilitation/encouragement skills will be required.
    To celebrate
    • All people who contributed to success are invited, not just those on the team

    Further information on the following can be found by clicking the link:  

     

    communication systems