• Draw up and circulate an agenda
• Use an ‘ice-breaker’ at the beginning of the first meeting
• Agree ground rules, e.g.,mobile phones switched off, refreshment break format, commitment to equal participation
• Check that relevant documents have been circulated
• Check room is appropriate for meeting, e.g., large enough for number of attendees
• Ensure that necessary equipment is available, e.g., overhead projector, screen, flip chart and pens
• Check that refreshments have been ordered if necessary and for what time
• Read all relevant papers

 Back to Chairing Meetings Effectively.